2. When do we collect data?
We collect personal information from you when you apply for participation in the GET UP programme to provide you with our contents and services.
3. What personal information do we collect from you and how long do we store it?
We collect the following personal information from you when you submit your application for the GET UP programme. This includes your name, postal address, email address, phone number and further information required to evaluate your application such as CV, information about your current employer and the status of your professional specialisation. You may also be asked to submit a letter of reference to us, which may also include personal information (collectively: “Application Data”).
Your data will be stored until the purpose of storage no longer applies. In some cases, European or national regulations, laws or other regulations or contracts to which we are subject prescribe a longer or shorter storage period. We may be contractually or legally obliged to store data even after termination of the contract (e.g. for tax purposes). The data will then be deleted at the end of this period. You can cancel your registration at any time.
4. What do we do with your personal information?
We process your data only and insofar as this is permitted by national and European legal regulations. We will use your Application Data to process your application for the GET UP programme, to administer the programme and to correspond with about the programme and your application. Furthermore, we use your data to organise accommodations and transfer, and contact you for organisational reasons. Also, the Scientific Director of this programme may contact you about future GET UP events. When you submit your application, you will be given the opportunity to subscribe to our newsletter; if you choose to do so, we will use your email address to send you the newsletters you requested. You may opt-out from receiving newsletters at any time by sending an email to [firstname.lastname@example.org], or by clicking the opt-out link included in each newsletter. We may retain your Application Data for a reasonable period after the date of the GET UP event in order to be able to respond to potential legal enquiries, or if we are legally required to do so.
5. Who do we pass your personal information to?
We will not share personal information from you with third parties. Otherwise, we will only disclose personal information to government bodies and law enforcement agencies, successors in title to our business and suppliers we engage to process data on our behalf. We may use third party service providers as data processors to facilitate the application process and the administration of the GET UP event; in this case, we will ensure that all such third party providers process your personal data only on our behalf and strictly limited to the purposes set forth above, and we will oblige such third party providers to implement appropriate technical and organisational safeguards to protect the integrity and confidentiality of your personal information.
6. Linking to other websites
The website may contain hyperlinks to websites owned and operated by third parties. These websites have their own privacy policies and we urge you to review them. They will govern the use of personal information you submit whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
7. Your rights concerning your personal information
You have the right to request a copy of the personal information that we hold on you and to have any errors in that information corrected. Please address your request to the data protection manager at dataprotection[at]Olympus-Europa.com. We will use reasonable efforts to supply, correct or delete personal information about you on our files.
You have the right to object to the use of your personal information at any time. The withdrawal of consent shall not affect the legality of the processing carried out on the basis of the consent until withdrawal.
Furthermore, you have the right to request the immediate deletion of your data if one of the following reasons applies:
– data is no longer necessary for the purposes for which they were collected or otherwise processed,
– you withdraw your consent on which the processing was based and there is no other legal basis for the processing,
– you oppose to the processing for reasons arising from your particular situation and there are no overriding legitimate grounds for processing,
– you oppose to the processing for direct marketing,
– the data have been processed unlawfully,
– the deletion of data is necessary to fulfill a legal obligation under European or German law,
– the data were collected in relation to an offer of information society services directly to a child provided.
We will comply with the request for deletion, unless we are legally obliged or entitled to continue storing and processing your data. In particular, legal retention periods are considered as legal obligations. Furthermore, we are entitled to continued storage if we are unable to assert, exercise or defend legal claims without your data.
Please inform us either by using our contact address or the email address stated above.
Date of last revision: Sep. 2018